Form Center

2. The Community Center serves as a hub for recreational, social, educational, and civic activities. It houses both the Council on Aging and the Parks and Recreation Departments, with Parks and Recreation responsible for managing the facility and coordinating rentals. 

   The Center is not dedicated to any single age group or department, it is a space for the entire community, with a focus on creating an inclusive and welcoming environment for all.

   Fees and charges for facility use have been carefully reviewed and approved by the Board of Selectmen and the Parks and Recreation Commission, with the goal of maintaining accessibility and ensuring the Community Center remains available to all in the Community.

   PLEASE NOTE: Rentals may be booked up to six months in advance. If you are interested in permitting space at the Community Center, please complete and submit the Rental Booking Form below.

   Reservations are confirmed only after the booking form is approved and all required payments have been received.

   If you have any questions please contact the Parks and Recreation office at 508-785-0476.

4. Applicant Information
6. FIRST AND LAST NAME:*
8. ADDRESS: *

   (street address / city / state / zip code)

10. PHONE NUMBER:*
11. EMAIL:*
13. ORGANIZATION / GROUP NAME (if applicable):
15. Request Information
17. DAY(S) AND DATE(S) YOU WISH TO USE THE COMMUNITY CENTER:*

    (example: Thursday, January 1, 2026)

19. ARRIVAL AND SET-UP TIME:*

    (example: 2:00 - 2:30pm)

21. TIME OF EVENT:*

    (example: 2:30 - 4:30pm)

23. CLEAN-UP AND DEPARTURE TIME:*

    (example: 4:30 - 5:00pm)

25. TOTAL NUMBER OF HOURS (INCLUDING ALL SET-UP AND CLEAN-UP)*

    (example: 3 total hours)

27. PURPOSE OF RENTAL:*
29. TOTAL NUMBER OF PEOPLE: *
31. ROOM(S) REQUESTING:*

    1. COMMUNITY ROOM (capacity up to 75)
    2. GYM (capacity up to 60)
    3. CONFERENCE ROOM (capacity up to 10)
    4. ACTIVITY ROOM 1 (capacity up to 25)
    5. ACTIVITY ROOM 2 (capacity up to 25)
    6. STUDIO (capacity up to 15)

    NOTE:  Actual room capacity will depend on room use and furniture layout.

32. EQUIPMENT NEEDED (if any):*

    1. KITCHEN
    2. AV
    3. TABLES
    4. CHAIRS
    5. NONE
    6. OTHER
34. WILL DECORATIONS BE USED?*

    1. YES
    2. NO

35. Table decorations only.

    Nothing may be affixed to walls, doors, or ceilings.

37. IF YES, LIST ALL PROPOSED DECORATIONS:
39. WILL FOOD BE SERVED?*

    1. YES
    2. NO
40. IF YES, INCLUDE CATERER NAME AND INFO:
42. WILL FOOD BE PREPARED IN THE KITCHEN?*

    1. YES
    2. NO
43. IF YES, INCLUDE BOARD OF HEALTH PERMIT NUMBER:
45. TERMS AND E-SIGNATURE

    Read through all of the rental terms listed below, initialing under each to acknowledge and accept.

47. I agree to the following Rental Requirements.*
    • Rentals may be booked up to 6 months in advance.
    • Table decorations only; nothing may be affixed to walls, doors, or ceilings.
    • No rearranging of permanent furnishings without prior approval.
    • Payment (in full) and insurance (if required) will be due no later than 14 business days before the scheduled rental.
    • Discounted rentals must be booked at the time of initial reservation and consecutive dates must take place within a single rental year, defined as September through August. 
    • Payments made by check, payable to: “Town of Dover“ or by credit card via the Park and Recreation online registration portal.

    See separate Rental Fee Schedule for current rates.

49. I agree to the following Cancellation & Weather Policy.*

    Renter-Initiated Cancellations

    • Cancellations received 14 or more days before the event will receive a full refund, minus any non-refundable deposit.
    • Cancellations made less than 14 days before the event will forfeit the rental fee.

    Town-Initiated Cancellations

    • The Town of Dover reserves the right to cancel rentals due to emergencies, inclement weather, or facility issues. In such cases, a full refund will be issued.

    Weather-Related Closures

    • Town staff will determine cancellations for programs and rentals during inclement weather.
    • Notification of closures will be provided via direct contact with the rental organizer via phone and/or email
51. I agree to the following Facility Use & Setup Guidelines.*

    Setup & Cleanup

    • Town Staff will be responsible for the setup and breakdown of Town-owned tables and chairs. If a specific layout is required, a setup map must be submitted and approved at least 7 business days prior to the rental.
    • Renters are responsible for setting up and removing all personal items such as decorations, and food/beverages brought in for the event. All trash must be placed in designated bins, and any spills should be cleaned immediately. Decorations must be free-standing or secured with blue painter’s tape only. Nails, staples, glue, other types of tape, or any permanent adhesives are not permitted and may result in additional fees. Food and beverages are permitted only in designated areas. Alcohol may be served only with prior written approval, a Town-issued one-day liquor license, and all other required Town permits.
    • Additional custodial fees may be charged if the space is left unclean.

    Prohibited Items

    • Smoking, vaping, illegal substances, and open flames (including birthday candles) are strictly prohibited.
    • Rice, birdseed, silly string, glitter, and bouncy houses are not allowed.
    • Any outside vendor hired by a renter must receive prior approval from Town staff.

    Equipment Use:

    • Available tables, chairs, and AV equipment may be used upon request.
    • The renter is responsible for proper use and care of all equipment. If any item is damaged or found to be not working properly, please report to onsite staff immediately. 
    • Any damaged or missing items will be billed to the renter.

    Parking:

    • The entrance and exit for the Community Center is on Whiting Road and parking is permitted only in designated areas in the parking lot off of Whiting Road, or available street parking.  
    • The renter is responsible for ensuring guests park legally and safely.
53. I agree that all Children under the age of 18 will be supervised, by either myself or another adult in our rental party, at all times and will only be permitted into areas reserved for the current rental.*
55. I agree to follow all Liability guidelines.*

    The renter assumes all responsibility for injury, loss, or damage to persons or property during their use of the facility.

    The Town of Dover is not responsible for lost or stolen items.

    A Certificate of Liability Insurance naming the Town of Dover as additionally insured may be required for certain events.

57. I understand that failure to comply with all policies above, may result in additional fees, loss of security deposit, and/or denial of future rental requests.*
59. Acknowledgement and Electronic Signature:

    I have read through and understand the Town of Dover - Community Center Rental Policy and agree to abide by all requirements.

61. Electronic Signature Agreement*

    By checking the "I agree" box below, you agree and acknowledge that 1) your application will not be signed in the sense of a traditional paper document, 2) by signing in this alternate manner, you authorize your electronic signature to be valid and binding upon you to the same force and effect as a handwritten signature, and 3) you may still be required to provide a traditional signature at a later date.

    1. I agree.
63. Electronic Signature
Leave This Blank:


69. 1. Receive an email copy of this form.
70. Email address

    This field is not part of the form submission.

71. Submit

* indicates a required field